Delegate Information

1) Conference venue

IPBC Asia is being held at the Palace Hotel Tokyo.

The location and transport information in English is available here; in Japanese it is available here.

The hotel telephone number is +81 3 3211 5211.

2) Registration

Registration will be available as follows:

Sunday October 29         15:30-18:30       -             Located to the left of the main check-in

area on the ground floor of the Palace Hotel

Monday October 30     08:15-17:30       -             Located on level 2 of the Palace Hotel

Tuesday October 31  08:15-17:30                      (the main IPBC Asia event area)

3) Welcome reception

All registered attendees are invited to the opening reception being held at the Wadakura Fountain Park restaurant from 17:30 to 19:30 on Sunday October 29.

The restaurant is located directly in front of the Palace Hotel, just two minutes’ walk away, and staff will be on hand to direct delegates from the hotel to the venue.

A full access map can be found here.

PLEASE NOTE: All delegates wishing to attend the welcome reception must have their IPBC Asia delegate badge to gain access. Badges can be collected from the IPBC Asia registration team located at the Palace Hotel to the left of the main hotel check-in from 15:30 to 18.30 on Sunday October 29.

4) Breakfast

For those attendees staying in the venue, complimentary breakfast on Monday and Tuesday will be served in Aoi Ballroom West on level 2 from 08:15 to 09:00 on Monday and Tuesday. You may choose to use the hotel restaurants but an additional charge will be levied for these two days.

5) Sessions

All sessions will take place on level 2 of the Palace Hotel and will commence as follows:

Monday October 30 – 09:15

Tuesday October 31 – 09:15

6) Asia IP Elite Gala Dinner (ticketed event)

This is the main networking event during IPBC Asia and is being held from 19:00 to 22:00 on the evening of Monday October 30 in the Aoi Ballroom on level 2 of the Palace Hotel, Tokyo (dress code: business attire).

You must have a ticket to attend and pre-ordered tickets will be distributed on registration. If you still require a ticket or additional places, please contact Alsace Yau or any the staff at the IPBC registration desk. Supply is very limited and tickets cost US$245. 

7) IPBC Asia App

We are pleased to announce that the new IPBC Asia app has been launched. This includes detailed event information, the full programme, speaker profiles, latest updates and interactive networking functions.  Limited hard copy information will be available during IPBC Asia so we strongly recommend using the app. To set the app up follow these simple steps:

Step 1: Download

Search for "IPBC" in the Apple App Store or Google Play and download it on your device.

This event is password protected – once the app is installed, click on the “IPBC Asia 2017” icon and type in the password ASIA2017 when prompted.

If you do not have iOS or Android, you can skip Step 1 and verify your account here to use the web version of the app on a computer through any browser.

Step 2: Verify your account
Tap on “Log in” in the app menu on the top left and follow the instructions to unlock all of the app’s advanced features, such as access to attendee profiles, in-app messaging and more.

  • Enter your first and last name where prompted,
  • Tap “Next”.
  • Enter your email address to receive a four-digit verification code.
  • Tap “Next”
  • Once received, return to the app, enter the verification code
  • Click “Verify”. 

…And you are good to go!

The code will expire after 24 hours of receipt, after which you must request a new code.

Step 3: Enabling the message function

To enable the messaging function, untick “Set profile to private” at the top of the app’s menu. You can now message other attendees, check into sessions, rate speakers and take notes all through one app. 

If you have any queries, please do not hesitate to contact our community manager, James Rankin

8) Wifi

For those delegates staying at the Palace Hotel, in-room Wifi access is included in the bedroom rate.  During the event, we are pleased to offer complimentary Wifi for all delegates in the meeting space which has been kindly sponsored by Avanci. The log-in details are available throughout the conference venue.

9) Simultaneous translation

English/Japanese translation will be available for all sessions on Monday and Tuesday and headsets will be available outside the meeting room. A business card will be required on collection. Please remember to return your headset at the end of the session.

10) Speaker presentations

Any available speaker papers will be posted to the website shortly after the close of the congress.  Delegates will receive an email advising of the password to use to access the presentations. 

If you have any further queries regarding IPBC Asia, please don’t hesitate to contact Alsace Yau.

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